An Intensive 5-day Training Course

Advanced Report Writing and
Presentation Skills

How to Prepare and Present Clear, Concise, and Convincing Reports and Presentations

INTRODUCTION TO THE COURSE

The Advanced Report Writing and Presentation Skills training course is designed to equip professionals with the advanced capabilities required to craft impactful reports and deliver engaging presentations. This highly interactive training course enables participants to sharpen their ability to define key objectives, tailor content to audience needs, and communicate messages with clarity and influence.

Participants will gain hands-on experience in transforming presentations into compelling narratives, using techniques that boost confidence, authority, and audience engagement. The training course delves into effective storytelling practices and provides guidance on leveraging multimedia tools to elevate presentation quality.

Through real-world examples and case-based scenarios, delegates will explore how to design and structure presentations that resonate. Additionally, they will become proficient in various presentation software platforms, including advanced functionality in PowerPoint, to enhance their visual communication skills.

COURSE DETAILS

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OBJECTIVES

Upon completing this Advanced Report Writing and Presentation Skills training course, participants will be able to:

  • Apply the Pyramid Principle to structure reports in a clear and logical format
  • Develop high-impact reports using precise language, visuals, and data representation
  • Adapt written content for use in persuasive and well-organized presentations
  • Deliver confident and compelling presentations to engage and influence stakeholders
  • Master techniques for building rapport and connection with audiences
  • Improve their command of PowerPoint and related tools for professional presentation design
  • Enhance communication effectiveness using animation, video, and simulation techniques
  • Craft compelling stories to deliver memorable and meaningful presentations
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TRAINING METHODOLOGY

The Advanced Report Writing and Presentation Skills training course will combine presentations with interactive practical exercises, supported by video materials, activities, and case studies. The training course will use the most up-to-date presentation and interactive methods of work with the group's modernization, focusing on problem identification in the thematic area, and group work of the participants on finding solutions, or ways to solve the identified problems through the discussion of practical examples and tasks.

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ORGANISATIONAL IMPACT

Organizations that invest in this Advanced Report Writing and Presentation Skills training course will benefit from improved communication standards across departments. Delegates will return with skills that contribute directly to enhanced performance in reporting and stakeholder engagement. Expected outcomes include:

  • Improved quality and clarity in technical and business reporting
  • Enhanced ability to influence through strategic communication
  • Stronger alignment between communication outputs and business objectives
  • Increased efficiency in report and presentation preparation
  • Empowered staff equipped to lead and communicate with confidence
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PERSONAL IMPACT

Participants will gain practical tools to elevate their personal communication style, enhancing both individual and team performance. Key personal benefits include:

  • Mastery in preparing structured, goal-oriented reports and presentations
  • Greater confidence and presence when addressing groups or senior audiences
  • Strengthened ability to communicate complex information in a clear and concise manner
  • Motivation and inspiration through improved messaging and delivery techniques
  • Development of communication strategies that support leadership growth
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WHO SHOULD ATTEND?

This KC Academy Advanced Report Writing and Presentation Skills training course is designed to develop essential communication, writing and presentation skills. It is designed for experienced Managers, Directors, Senior Leaders, and Technical Professionals looking to acquire the essential techniques to prepare and present high-quality reports and presentations.

DAILY AGENDA

Day 1 : Reporting Scope and Structure
  • Key principles and definitions
  • Scoping a report based on your objectives
  • Organizing content to match audience
  • Developing a compelling storyboard using Pyramid Principle
    • Situation
    • Complication
    • Question
    • Answer (how, why, or what)
    • Key Lines
  • Achieving flow through effective transitioning
    • Deductive reasoning
    • Abductive arguments
  • Content, Substance and Getting You Message Clear
  • Planning for the perfect presentation
  • Seven step preparation model
  • Researching the audience and setting time related objectives
Day 2 : Report writing and presentations editing and improving
  • Key principles of editing and making your writing clear, concise and convincing
  • Developing a 'lean & fit' writing style to your content
  • Tailoring our message to the reader’s needs
  • Is the reader clear as to WHY we are writing?
  • Clear and concise writing editing techniques
  • Active and passive voice (what is the difference and guidelines for use)
  • Traits of organized writing and presentation
  • Gathering and analyzing data
    • Empirical data
    • Anecdotal data
  • Finding the “So What?” and connecting with audience
  • Generating conclusions and creating a call to action
  • Presenting recommendations using Opportunity Charters
Day 3 : Repurposing Reports for Presentations
  • Fundamentals of data visualization
  • Gene Zelazny’s Approach to visual aids
  • Determining message (Purpose, audience & key idea)
  • Design principles for creating high-impact slides in PowerPoint
  • How to structure your slide presentation - examples
  • Time-saving tips to create PowerPoint slides in a hurry
  • The use of templates, colour, shapes, and design tips
  • How to create notes, handouts and using as a presenter
  • Creating a ‘map’ for your audience
  • Planning sessions
Day 4: Presentation Skills
  • Key principles of professional presentations
  • Harnessing nerves in a creative way
  • Talk, Sound and Look Like a Professional
  • The importance of good eye contact in presenting
  • Body language and assertiveness
  • The differing skills for small or platform presentations
  • Step into another person’s shoes to appreciate their motivation
  • The importance of first and last impressions
  • Presentation contents
    • Opening with a bang – icebreakers and setting the tone
    • Guiding audience through report body with a clear structure
    • Using transitions
    • Ending memorably
  • Presentation style
    • Visual elements
    • Vocal elements
    • Verbal usage
  • Putting it all together for balanced presentations
    • The final presentations
    • The keys of effective presenting and technical report writing
    • Action planning
Day 5: Advanced Presentation Skills
  • Getting interaction and engagement
  • Handling questions and staying on track
  • Sources of images, artwork, and video
  • Embedding video, graphs, pictures, and other elements
  • Using transitions, animation and creative effective
  • How to make your own video presentations using PowerPoint
  • Venue considerations and why they are so important
  • Identifying comparison (Component, time-series, item, frequency & correlation)
  • Selecting chart type (Column, bar, pie, line & bubble)
  • Practice sessions
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Certificate

On successful completion of this training course, KC ACademy Certificate will be awarded to the delegates.

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